10 Steps Guide to Enterprise Resource Planning Implementation In UAE

Companies benefit from a 30% cost saving in their inventory control after the implementation of the ERP System. Many businesses doubt or hesitate to implement an ERP system, although, this guide is here to give you a clear vision of the process involved in implementing an ERP system. 

 Introduction to ERP Implementation 

Organization, the very word itself dedicated to organizing, is what an ERP system implementation is all about. 

ERP system helps businesses manage their different departments efficiently. For example, Inventories, HR department, sales, etc. into a single platform. This step improves the overall efficiency of your business and offers detailed data on the whereabouts of different departments. 

Further, starting from the analysis, how the system will be designed is considered, and then taken to the implementation part. 

Moreover, After the implementation process, the system is designed to help the organization improve its efficiency, cost-effectiveness, and countless other benefits that will improve its production and give a better ROI.

Steps for ERP Implementation in UAE

ERP integration can streamline processes, improve efficiency, and provide valuable insights. Steps include assessing current systems, defining project scope and goals, selecting software, configuring systems, migrating, and preparing data, testing, training employees, implementing, and providing ongoing maintenance and support. Let us delve deep into these topics and understand the ERP implementation details. 

1.  Taking Stock of Our Current System 

Firstly, we must review the current system, how things are operated, and what needs to be changed. This very step allows us to take a positive step ahead and how the ERP system will be implemented. Identifying the pain points and Streamlined tasks will give us a better picture of the implementation. 

Further, this step allow organizations to describe any issues they are facing and how ERP can help them with that. 

2. Selecting an ERP manager. 

After all the necessary review, you need to select a manager who will be responsible for understanding the process and leading the team. This person will be in charge of the software and the team after the implementation process. 

In addition, an InCharge manager will help you accumulate any queries or issues quickly. And, it will also be beneficial after the implementation, to get feedback on how things are running as compared to the previous operations. 

3. Setting the Target 

Once you have assessed your current systems and identified areas for improvement, the next step is to define the scope and goals of your ERP implementation project.  

This involves determining what specific tasks and processes the ERP system will be responsible for, what data needs to be integrated and what specific business objectives the system needs to support. 

Once the system is assessed and a manager is assigned, we must move into the next step, i.e. setting the target for a successful ERP implementation. 

In this step, the areas that must be evolved to better integration and how ERP systems can bridge that gap are defined. 

Although it depends on the organization’s need, several metrics like ‘Key Performance Indicators’ are tracked, is there any special requirement in the current process that needs to be assessed, which are the areas that need ERP automation, etc. 

Moreover, setting these concepts will help in clearing the path for a successful implementation of the software. 

4. Which ERP System to implement? 

Once we are clear on our requirements, it is time for the most crucial decision, selecting the ERP system. 

There are several ERP software out there, but our recommendation is “Microsoft Dynamics 365 Business Central’
Why Business Central? Because it has several benefits as compared to other ERP’s offered 

Feature Microsoft Dynamics 365 Business Central Other ERP Systems 
Features Core functionalities and specific add Ons Varies, some need a bit of learning stage 
Ease of Use Connect with Microsoft products, user friendly interface Connect with Microsoft products, user-friendly interface 
Scalability Developed for SMB’s and grow with companies needs Varies, some are developed for a large organization 
Cost Subscription model pricing Complex pricing structure 

However, you can do your own research, this can save you time and choose Microsoft Dynamics 365 Business Central as your preferred ERP software. 

5. Data Cleansing & Migration 

After selecting the preferred ERP software system, it is time that you clear the obsolete data bulging your current system, and migrate the data we need to the new system. 

This will help us smooth sailing for the future. 

6. ERP System Configuration 

This step is like connecting the dots of the newly selected ERP system to your organization’s structure.

Further, the ERP system is all about personalizing and automation for your organization’s operations and configuring them. 

Consequently, it involves connecting CRM, operations, Financial management, Inventory management, HR, Customer Service Management and other such specific departments. 

7. Hands-On Tutorials 

A good tutorial representation to the specific department employees will be beneficial in smooth sailing for the future. Microsoft Dynamics 365 Business Central’s easy-to-use interface helps employees quickly get the knack of the new improved version. 

Solving their problems and gaining feedback from them is also helpful. 

8. Test the ERP System Implemented 

After the successful training and Data processing, before we go live, this step allows us to filter out any mistakes that must be prevented. 

  • Checking the migrated data 
  • Ensuring the Automation and other applications run smoothly 
  • If the other Microsoft products are connected properly and are integrated with the ERP system 
  • System Tests and Functionalities 

9. Implement The ERP System 

After all the checks we can begin the rollout phase for the new ERP system.  

Ensuring all the system integration and connection with other apps are running efficiently, and if the desired goals are fulfilled. 

Lastly, testing the whole system’s actions and automation, to see if they are operating accordingly. 

10. Support After ERP Implementation 

Once, the new system is running to its full capacity, the overall work is not done. 

In any circumstances, if there are any issues with the system or any error causing due to any technical difficulty, then someone from the support team or engineer who worked on this product must take charge of the situation. 

In Conclusion

Implementing a new ERP System in the UAE is the best decision an organization can make. There is enough data to prove that a substantial number of them benefited after implementing the ERP System. 

Finally, flexibility, ease of use, and connecting all the departments into a sole source allow you to make the most out of the ERP software.

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